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  • 5 days ago
💁Read the related "Short-Blog" Post 1: ➡️▶️🔗https://navisionfunctionalexpert.com/short-blog/f/enable-two-prepayment-options-in-pur-payables-setup-in-d365bc
▫️▫️▫️▫️▫️▫️▫️▫️▫️▫️▫️▫️▫️▫️▫️▫️
💁Read the related "Short-Blog" Post 2: ➡️▶️🔗https://navisionfunctionalexpert.com/short-blog/f/prepayment-sales-order-in-business-central-d365bc-prepayment
▫️▫️▫️▫️▫️▫️▫️▫️▫️▫️▫️▫️▫️▫️▫️▫️
💁Agenda of the Video▶️: To show the simplest way, how-to define Prepayment-Setup in Dynamics 365 Business Central. Prepayments let you invoice and collect deposits from customers or to remit deposits to vendors, to ensure that all partial payments are posted against an invoice.
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#setup #prepayments #vendors #customers #dynamicserp #dynamics365businesscentral #microsoftdynamics365businesscentral
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Transcript
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02:30Hello friends, welcome back to our channel.
02:47I am your host Amrit Saini.
02:49Today we are diving into an important topic, the setup related steps associated with the
02:57prepayment functionality in Business Central.
03:01This video is the first part of our detailed series on prepayment purchase orders and invoices
03:08in Business Central.
03:10To help us understand this better, we have a special guest with us today, Madhvi, a freelancer
03:17and a senior functional consultant with experience in Business Central.
03:23Hello Madhvi, a warm welcome to our show.
03:26Thank you for joining us today.
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15:08Assets, main group assets. Assets, prepaid expenses.
15:14That means, you don't have to have any incident of expenses,
15:20not become a situation.
15:22That means, you don't have to supply or receive.
15:26If you don't have to purchase side, then you don't have to receive.
15:30You are going to receive, but the vendor says that you will pay advance payment,
15:36pre-payment, advance payment after you will supply your goods or service.
15:41This is why you are prepaid.
15:43That means, you have to give the first money,
15:45whether you can say that it is 10% in the installments,
15:50that means, minimum requirements, which you have committed to,
15:53based on your commitment to advance payment.
15:57This is why you are prepaid expenses.
15:59Debit created both sides, account type posting.
16:01This is the map of your general production posting.
16:05We don't have to have
16:09for the same side, purchase side to make one można.
16:14Such will be pay payment for a single single name.
16:15It must be the same.
16:16You have to choose vendor payment like a vendor play.
16:17whether your payment is a vendor or purchase a payment,
16:20is that you often appear on average.
16:21It must be the same.
16:22、the grand Fortune action that you can do and endorse my standard payment.
16:27I come to sell accounts and pay for the purchase side to come.
16:29So come to those日.
16:31Pre-payment related. Pre-payment related, you had to do that here.
16:35There is just such a general posting set up.
16:38You have a background of GL, which you will hit the balance sheet.
16:42It was set to do this.
16:44Now, this is the purchase and payable set up.
16:52There is another set up.
16:53You have to take purchase and payment.
17:00This is the purchase and payable set up.
17:04This is the purchase and payable set up.
17:07What do you have to do here?
17:09You have to check the pre-payment functionality.
17:13Plus the number series you can do.
17:16Pre-payment functionality related.
17:19Check pre-payment when posting.
17:22Specifies that you cannot receive or invoice an order that has an unpaid pre-payment amount.
17:30This means that if you have a pre-payment percentage in vendor card,
17:38you can add two places.
17:40Vendor card, customer card,
17:42plus transaction mode,
17:44invoice screen,
17:46order screen.
17:48And when you try to receive or ship it,
18:01the system will prompt and give warning.
18:03If you don't have a pre-payment,
18:06if you have a pre-payment order with customers,
18:11then you will tell that the pre-payment is the rest of it.
18:14And on the vendor side,
18:15you will prompt that you have to give the vendor a payment.
18:19The condition of the vendor is the pre-payment order.
18:21So you have to pay the payment,
18:23then you will apply the payment.
18:24Then you will proceed.
18:26You will not do that,
18:27You will not do that.
18:29You will not do the shipment.
18:31You will not do the shipment.
18:33You will not do the process.
18:35So as you can activate it,
18:37then you can specify that you cannot receive or invoice an order
18:41that has an unpaid pre-payment amount.
18:44So, if you click on this button, then what will you do?
18:47This will be a warning and if you don't do it,
18:51then you will see the pending prepayment status.
18:57And this way, you can use it.
18:59So, this will be a good functionality for you.
19:02You will not ship and receive.
19:04You will activate it.
19:06Next is prepayment auto-update.
19:08Prepayment auto-update means that if you think that you have made an invoice,
19:13purchase or sales, you can see it.
19:15And you can apply to advance payment.
19:18So, the system will automatically update and release your document.
19:23If you want to release the document,
19:26if you want to release the approval system,
19:29if you want to release it,
19:30if you want to use the batch program,
19:33then you can set your frequency.
19:37So, what will you do?
19:39You will release the payment when you apply to your payment.
19:43So, the payment will release the document.
19:45You will not be able to release the payment.
19:48So, this will be on a daily basis.
19:50This will be on a weekly basis.
19:51This will be on a weekly basis.
19:52And if you will never do it, then it will never be.
19:55Plus, the batch program is on the batch program.
19:58I have a blog.
20:00Check it down.
20:01I will share the video in the description below.
20:04So, you can set this frequency in batch program.
20:07And you can customize it and run it with manual customization.
20:12It specifies how often the job must run that automatically specifies the status of orders that are pending prepayment.
20:22So, this will automatically run it and release the document.
20:25You can also release the order or invoice screen or voucher screen,
20:29where you applied it.
20:30Because the invoice, order and voucher screen also work.
20:34So, this is the functionality.
20:36You can never do it.
20:38You can do it daily or weekly.
20:39You can do it.
20:40You can do it.
20:41You can do it.
20:42You can do it.
20:43You can do it.
20:44You can do it.
20:45You can do it.
20:46You can do it.
20:52You can do it.
20:58functionality
20:59batch program
21:00I think vendor, prepayment something, aise a kuch
21:10ha
21:11so aap search
21:13kare le na
21:14and
21:15waisa
21:16description
21:17share
21:18kare dungi
21:19kya aapko mil jayega batch program
21:20uus batch program
21:21according
21:22uus batch program
21:23uus batch program
21:24uus batch program
21:25uus batch program
21:26uus batch program
21:27uus batch program
21:28uusndity
21:29uushte baad number series
21:30number series
21:31aapko mil jayega
21:32jehov
21:33jeste
21:34pre
21:35aip ha
21:37mee
21:38uus
21:39s
21:40fate
21:41suite
21:42j
21:45uus
21:47into
21:48e
21:51», en
21:54The
21:55un
21:57Now this is the purchase and payable set-up. This is the normal thing that it will be for purchase.
22:02In sales and receivable set-up, there are the same features on sales side.
22:07I will not explain it again, just the screen will show you.
22:10The same set-up things on sales side.
22:13This is the functionality, but it will work on sales side.
22:16This is the same work on sales side.
22:19Posted prepayment invoice, posted purchase prepayment invoice,
22:23because you can purchase order your invoice screen,
22:30then you have a posted invoice,
22:34when you create a prepayment order invoice,
22:38and if you have to post a credit memo,
22:43then you have to get a reversal,
22:46then purchase invoice is a different thing.
22:52The prepayment will be posted before,
22:54then the normal, regular tax invoice,
22:57the purchase invoice will be posted.
22:59So, first you have to post a prepayment invoice,
23:02then the invoice will be posted.
23:04But the name is the purchase prepayment invoice,
23:07the normal invoice,
23:08then it will be posted purchase invoice.
23:11then the other token,
23:14it will check out your invoice volume versus email from me.
23:18Theocurary article,
23:19just like this,
23:20so what are I saying!
23:22And now the purchase invoice,
23:23the template invoice district reports,
23:25the opportunity of you have to それぞ marshal,
23:26the sticker warumth of the purchase.
23:2750% percent.
23:28It will also be posted
23:29of the purchase on that portal.
23:30In both terms,
23:31there are some articles.
23:32It will be professors-
23:33Purchase Prepayment Credit Memo, when you use credit memo, when you use purchase prepayment
23:43which is posted, the memo will be Purchase Prepayment Credit Memo.
23:51Purchase Prepayment Purchase Credit Memo is posted.
23:55Purchase Prepayment Invoice, Purchase Prepayment Credit Memo, Purchase Prepayment Invoice, Purchase Prepayment Credit Memo.
24:07नाम में थोड़ा सा देख लेना कि Purchase Prepayment Purchase Credit Memo, Purchase Invoice.
24:16इस तरह से लिखा होगा, लेकिन होगा दोनों Purchase Posted, यह Purchase Posted के लिए ही है.
24:20तो यह हो गया, बस इतनी सारी चीज़े हैं, और अगर मैंने कुछ मिस्स किया होगा, तो आप चेक कर लेना.
24:25और इसके बाद मैं एक बार आपको एक स्क्रीन दिखा दूगी.
24:29और background posting में अगर batch program यहां पर होगा, तो job queue में आपको दिखा सकते हूँ.
24:34यह job queue है, purchase post related.
24:39यह purchase posting के लिए है, यह वाला नहीं चाहिए हमें.
24:45अब यह हमें sales का देखना है.
24:52वापस आ जाते हैं, एक बार sales की scene में दिखा दूगी.
24:59बाकी scene चीजें है, कुछ भी अलग नहीं है.
25:05sales and receivable setup, जैसे हमारा purchase and payment था,
25:09same आपको sales side के लिए हैं.
25:11इसी setup में बादा रही हम आपको, purchase side के लिए,
25:14sales side के लिए भी.
25:16अब prepayment दोनों जगा यूज़ कर सकते हो,
25:18sales side का भी prepayment हो था, purchase side का भी.
25:20इसमें भी वैसे ही जनरल के tabs में आपको मिल जाएगा आपका,
25:24देखो, check prepayment when posting,
25:28जब पोस्ट कर रहे हो और ship and ship,
25:31उससा में आपको won करेगा, वो है.
25:33प्लस, prepayment auto update, आप वो डेली रखना है, weekly रखना है,
25:38आपके ओपर निर्भर करता है और इसका भी job program है,
25:41sales side का अलग है, purchase side का अलग है,
25:43वो आपको description में मिल जाएगा, आप check कर लेना,
25:46description में में, इसके ओपर जो blog लिखा है,
25:50और जो batch program का number है,
25:52job posting का वो भी मैं दे दूगी, number series के बारे में भी same है,
25:56number series आपको इसका मिल जाएगा, पोस्टेट, देखो PRE PMT,
26:01posted prepayment sales invoice है,
26:06posted prepayment invoice number is specifies the code for the number series
26:11that will be used to assign numbers to posted sales prepayment invoices,
26:16इस तरह से sales prepayment invoices और इसी तरह credit में हो भी इसका,
26:21posted prepayment credit memo number,
26:24posted है लेकर है,
26:26specifies the code for the number series that will be used to assign numbers to posted sales prepayment credit memo,
26:34क्योंकि क्या है न कि जो इसका document number series है जो आप शुरू कर रहे हो,
26:40वो number series आपके purchase screen से या memo screen से ले लेता है,
26:45तो posted के लिए number series अलग है,
26:47और header screen के लिए तो आप वहीं से जहां से आप बनाते हो purchase order,
26:51purchase invoice, sales order,
26:53sales invoice, sales credit memo,
26:55purchase credit memo उसी screen से करना है,
26:57header screen के लिए normal number series है,
27:00लेकिन posting के लिए ताकि आप posting recognize कर सकते हो,
27:04क्योंकि यह report भी आपको दिखा सकता है,
27:06print पे, print preview report या after print report,
27:10after posting report तो आप देख सकते हो,
27:13इसी लिए posting के लिए बनाए number series,
27:16तो यह हो गया, इस तरह से आप check कर सकते हो,
27:19और अगर आपको बागी चीज़े चेक करनी है,
27:21तो बागी चीज़े में check कर सकते हो,
27:24customers के लिए अब हम वापस आ जाते हैं,
27:27एक बागी चेक कर लेते हैं अगर इसमें कोई others नहीं,
27:30इसमें और ऐसा कुछ नहीं है,
27:32अब हम आ जाते हैं,
27:34sales side से और vendor side से जब आप customer कोई भी,
27:39कोई भी एक card open कर लो,
27:41process में तो मैंने बताई है कि process में आपको screen पे मिल जाता है,
27:45order invoice screen पे टाब होता है payment का,
27:49तो payment से आप इसको use कर सकते हो,
27:51तो आप payment पे चेक कर लेना,
27:54अब जैसे कि कोई भी एक हम use कर लेते हैं,
27:57सिर्फ आपको एक बाद शो करना है कि इस तरह से आप कर सकते हो,
28:02अगर पहले से यहां पे define करके रखते हो तो,
28:29वर्ना आपको order invoice screen पे डालना पड़ेगा देखो,
28:32यहां prepayment percentage यहां define 10 percentage,
28:36specifies a prepayment percentage that applies to all orders for this customer,
28:44regardless of the items or services on the order lines,
28:48तो इसी तरह आपको vendor side में मिल जाएगा vendor card के अंदर यहां पे,
28:53आप यहां पे define कर तो जब इसका कोई order invoice बना होगे,
28:57उस document के payment tab में auto fill हो जाएगा,
29:00वर्ना आपको order invoice पर manual जालना होगा,
29:04अगर आप customer यह vendor card में mention नहीं करते तो,
29:07तो यह 10% से define है कि जब भी customer का कोई sales order,
29:12sales invoice बनेगा यह advance payment आपको देगा,
29:15क्योंकि यह आपका customer है तो यह आपको advance payment देगा,
29:18आपको prompt करेगा आपने जो sales receivable पे जो आपने अभी functionality activate की है,
29:26ship के पहले कि इसका ship नहीं हो सकता order कि कि इसे prepayment करना है,
29:31तो आपको warning message से पता चल जाएगा कि prepayment होना है,
29:35तो आप क्या करोगे,
29:37कि prepayment चेक करोगे इससे payment आई है,
29:39यानि जब payment आई होई होगी, apply होई होगी तब आप goods को ship करोगे,
29:44तो इस तरह से वो functionality जो अब भी हमने sales receivable setup में देखिया,
29:49वो यहां काम करेगी, इसी तरह आप बाकी का भी check कर लेना हम next पे आजाते है,
29:54तो अब जिसे same चीज आपको vendor के लिए भी मिलेगी,
30:02vendor के अभी card पे payment नाम का जो tab होगा उसमें आपको मिल जाएगा,
30:07और check prepayment वाला जो functionality है, वो काम करेगी अगर आप पहले ही से ही vendor या customer card पे लगा के रखते हो,
30:17customer card sales site के लिए, open card purchase site के लिए,
30:22आपके service के लिए, आपके vendor के लिए,
30:26जिन्होंने को condition दिये कि वो advance payment लेंगे,
30:30order पे या invoice पे पाक कर सके हो, यह voucher screen पे भी काम करेगा,
30:35आइटम, GLS, services जो आप यूज करते हो,
30:41अब देखो, यहां मैं 5 या 10 देदू, तो आप नेक्स ताम से जब भी आप इस vendor को यूज करोगे,
30:47अब हमने purchase and payables में check prepayment अक्टिवेट किया है,
30:50तो receive आपको goods नहीं होगा, पहले prompt करेगा कि यह vendor आपसे 5% order का मांग रहा है,
31:05तो यह हटेगा status से, रिलीज हो जाएगा document तभी आप इसको receive कर पाऊगे, तभी आपका goods receive note पोस्ट होगा,
31:14receive document purchase screen से post होगा, तो यह हो गया, इसी तरह एक last और एक चीज है, और अगर इस screen पे
31:35मुझे मिले, तो मैं आपको bulk में भी आता है, यह देखो, आ रहा है ना,
31:47depends करता है कुछ चीजें कुछ खास screen पर ही आती है, vendor या customer screen पर यह prepayment,
31:52जो मैंने सर्च किया यह आपको vendor या customer की list screen पर या card पर ही मिलेगा, यह prepayment ऐसे आप सर्च करोगे तो नहीं आता है screen पर,
32:02आप देखो, यहां पर अगर आपको एक साथ लगाना है, multiple लगाने, मतलब मालो 100 vendor के लिए लगाना है,
32:0950 के लिए लगाना है, तो आप one by one, अगर मालो आपको manual selection चाहिए, तो आप one by one select कर सकते हो,
32:1710 के लिए लगाना है, पांच के लिए लगाना है, कि यह vendor इस item के लिए,
32:22starting date, ending date पर prepayment एतना मांगेगा, ending date लगाने का फैदा यह है,
32:27का फैदा यह है कि अगर starting date मानलो 1 January से 31 January तक है, या 15 January तक है,
32:34तो 15 दिन के बाद, वो condition हट जहीए, तो condition लगाने का मतलब होता है, आप range define कर रहे हो,
32:41यहां से यहां तक, item specific कर रहे हो, तो specific item के ही मांगेगा, उस specific vendor के लिए,
32:47percentage भी fix कर सकते हो, तो यहां multiple lines, multiple vendor का बना सकते हो,
32:53कि मैंने 10 vendor के लिए condition बना दिये, next line पर जाना है, आपको पूरा line पहले define करना है,
32:59मैं अतना detail पर नहीं जा रहे हो, मैं बस एक दिखा दे रहे हो, आपको वो सारा line बनाना है, next, next, next,
33:05अब पूरी एक line fill होगी, तब वो next पह जाने देगा, तो आपको एक-एक line complete करते जानी है,
33:35तो इस तरह से आपको एक-एक चीच check करना होगा और वो लेना होगा, अब एक काम करते हैं, यहाँ पर vendor का filter लगा होगा है,
34:05था corrosत以上 llevemi वो सारा.
34:09ऑOS warned, करते दे देजा देगा है, ओशा करते हैं,
34:14यहाँ जा leche, वो ति आस का TV लोगा मत लो थासे जा करते होगा हैं,
34:19कि यह जा करते हां है, agora बनाना है झापक्ता हूं सारा.
34:23टुँद झानी है वो जाब रहा है, पहन कर भी किजखा हैं,
38:37In this screen,
38:39in the documents,
38:41you don't say that you have made the memo process of order invoice,
38:43order invoice flow based on your invoice.
38:45But in order invoice screen,
38:47if you haven't defined the percentage of the invoice here,
38:49you can use the tab on that tab,
38:52like progressive home furnishing,
38:55you can use the tab on there.
39:03like purchase and sales, this is the prepayment tab.
39:11If you have not defined vendor or customer card,
39:15then you can also define it here.
39:18But if you use the document,
39:23then you can use the prompt message
39:27because you can use it later.
39:31But the functionality is done.
39:35You can also use it and try it.
39:39You can also define the prepayment.
39:43But when you define the card,
39:45then you can also use the auto.
39:49You can also use the prepayment.
39:53But if you already have the prepayment,
39:55then you can also use the auto.
39:57And after this release,
40:01you can deal with the document status.
40:03So if you want to use it directly,
40:07then you can add value.
40:11So if you want to refresh the document,
40:15then you need to process it.
40:17Then you need to check the document status.
40:19Then you need to check the document status.
40:21So we need to be checking the document status.
40:22So we need to get the document status.
40:23So for all these things,
40:26I want to tell you what the batch program is.
40:28Batch program is the end of the page.
40:29I will give you a link below.
40:33So we need to check the batch program.
40:35Let's check the batch program.
40:37How can you assign that as well?
40:41back to you amrit thank you so much marty for breaking it down so clearly that was really
40:55helpful friends that's all for today's session we hope you found this video informative and
41:01easy to follow till then bye-bye keep watching keep learning and don't forget to like share
41:08and subscribe to our channel for more such videos bye-bye bye

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