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  • 6/19/2025
Discover how to alternating row colors in Excel using conditional formatting and ISEVEN() function. This is a demonstration of how do I fill alternate rows with color in Excel?

Excel is a powerful tool that allows users to manage and analyze data. One way to make data easier to read and understand is to alternate row colors in Excel. This can be done with or without tables by using the conditional formatting feature. To shade alternate rows in Excel, you can use the conditional formatting option and apply a formula to alternating row colors in Excel. This formula allows you to choose which rows to format based on specific criteria that you define. Another useful feature is the ability to apply alternating row colors in Excel based on groups, which is particularly helpful when working with large data sets. Additionally, Excel has a built-in feature called banded rows that can automatically shade alternate rows. If you are using Excel on a Mac, you can also use conditional formatting to shade every other row. By utilizing these formatting techniques, you can improve the readability of your data and make it more visually appealing.

Here are the steps highlighted in my video.

Automatically Highlight New Row
1) Select columns A to D
2) Home ~ Style ~ Conditional Formatting
3) New Rule...
4) Select "Use a formula to determine which cells to format".
5) =AND(ISEVEN(ROW()),$A2"")
6) Format
7) Fill tab
8) Select color
9) OK
10) OK

Automatically Draw Border On New Row
1) Select columns A to D
2) Home ~ Style ~ Conditional Formatting
3) New Rule...
4) Select "Use a formula to determine which cells to format".
5) =$A2""
6) Format
7) Border tab
8) Outline
9) OK
10) OK


Alternating row colors in Excel using conditional formatting and ISEVEN(),How do I fill alternate rows with color in Excel?,
iseven(), conditional formatting,
how to alternate row colors in excel without table,how to shade alternate rows in excel,alternating row colors in excel formula,excel alternate row color based on group,excel banded rows,how to shade every other row in excel mac,
Transcript
00:00In my previous video, I demonstrated how you can highlight every other row as you add more rows
00:04to your data set using modulus function and conditional formatting. But someone on my
00:09comment section replied saying, why not use is even or is odd function? And this is how you do
00:13it. First, you can highlight your data set, excluding the header, all the way down to the
00:17very last row. You go home, style, conditional formatting, and after that, enter new rule,
00:22select use formula. And this is the formula I'll be using, is even, and make sure you start with
00:26A2. Go format, go fill, and select the color that you like. Click OK and OK one more time.
00:31And you can see that the rows are highlighted. Now, if you enter new rows like this, you can
00:36see they are automatically highlighting. Now to draw a border. Again, select your data set,
00:41excluding the header, all the way down, home style, conditional formatting, new rule. And this is the
00:45rule you'll be using. Select formula, is A2 like that. Go format. After that, go to border, and then
00:51go outline, OK, and OK. Now every time you add a new row, it's highlighted and has border in it.

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