Online Meeting Conversation | How to Communicate Effectively in Virtual Meetings | English Practice - video Dailymotion

English With Zee

In this video, you’ll learn useful phrases and sentences for communicating in online meetings. Whether you’re the host or a participant, this conversation between a girl and a boy covers everything you need to know to sound confident and professional in virtual meetings. Practice common questions, responses, and useful tips to improve your business English and virtual meeting etiquette.  Don’t forget to like, comment, and subscribe for more helpful English content!  Tags: #OnlineMeeting #BusinessEnglish #EnglishForMeetings #VirtualMeetings #EnglishConversation #LearnEnglish #EnglishPractice #EnglishForWork #MeetingPhrases #EnglishTips  Keywords: online meeting conversation business English for meetings virtual meetings English practice English phrases for meetings English conversation practice meeting etiquette in English virtual communication tips how to speak in online meetings business English vocabulary improve English communication

Transcript

00:00Can you hear me clearly?

00:10Yes, I can hear you perfectly.

00:13Are you ready to start?

00:15Yes, I'm all set. Let's begin.

00:18What's the agenda for today?

00:20We're going to discuss the project update, address any issues and plan next steps.

00:27Do you think we'll have enough time to cover everything?

00:30I think so, as long as we stay on topic.

00:33How long do you think this meeting will take?

00:36I expect about 30 to 40 minutes, depending on how many questions we have.

00:42Is anyone else joining the meeting?

00:44No, it looks like everyone is here now.

00:47Can you share the screen so we can see the document?

00:51Of course, let me share it now.

00:54Could you zoom in on the text? It's a bit small.

00:57Sure, I've zoomed in for you.

00:59Is there anything new on the project this week?

01:03Yes, we've made some progress with the new task allocations, and we've updated the timeline.

01:10What's the most significant change this week?

01:13The timeline has been adjusted due to some delays in receiving external data.

01:19Do you think we'll be able to catch up on the schedule?

01:23I believe we can, but we'll need to stay focused over the next few days.

01:28How are we addressing the data delay?

01:31We've arranged an expedited delivery for the data, and the team is already working on it.

01:36Can we start with the project updates?

01:40Yes, let's dive into that. I'll go over the main points.

01:43Do we have any roadblocks to address?

01:47Not major roadblocks, but we have a few minor issues with coordination.

01:52Can we resolve those issues quickly?

01:55Yes, they're simple to fix. I'll follow up with the team after the meeting.

02:00Do we need more team members to move faster?

02:04We might need to add one more person to help with research. I'll check with HR.

02:10How are we doing with the budget?

02:12We're currently on track, but we'll need to monitor costs closely, especially with the new resources.

02:20Is there any risk of going over budget?

02:23Not at this moment, but if we need additional resources, we may have to adjust.

02:30Can we stay within the current budget?

02:33Yes, but we'll have to avoid any unnecessary expenses.

02:38Can you provide more details on the task allocation?

02:42Sure, I'll break it down. The design team is working on the visuals, and the content team is handling the text.

02:50Is the design team on track?

02:53Yes, they've made great progress and are almost finished with their initial drafts.

02:58What about the content team?

03:01The content team has hit a small delay, but we should be able to catch up soon.

03:07How can we help them get back on track?

03:10We can offer additional support and set up more frequent check-ins.

03:15What's the next step for the content team?

03:19They need to finalize the drafts and send them for review by the end of this week.

03:24Do we have any updates from the client?

03:28Yes, they've reviewed the initial proposal and are happy with the direction we're heading.

03:34Are there any changes from the client?

03:37No major changes, just a few small tweaks they'd like us to make.

03:42Should we adjust our approach based on their feedback?

03:45Yes, I think we should make those minor adjustments to keep them satisfied.

03:50Can we expect approval for the next phase?

03:53We should have approval within the next week if we stay on track.

03:58What's the timeline for the next phase?

04:01We'll need to start the next phase by the end of this month.

04:05Do you think we can meet that deadline?

04:08Yes, as long as we focus and keep the momentum going.

04:11How do we ensure we're meeting all deadlines?

04:15We'll need to have daily stand-up meetings to stay aligned.

04:18What's the status of the research team?

04:21They've gathered most of the necessary information and they're finalizing the analysis.

04:28Are they on schedule?

04:29Yes, they're on track to complete their tasks on time.

04:33How often are we checking in with them?

04:36We have weekly check-ins, but I'll set up more frequent meetings if needed.

04:41Do you think we should increase the frequency of check-ins?

04:45It might be helpful to have more frequent check-ins, especially in the critical stages of the project.

04:52Can we review the risks once more?

04:55Sure, I've already identified a few risks related to resource allocation and data delays.

05:02What's the mitigation plan for those risks?

05:06We'll monitor the resource usage closely and adjust the data delivery plan as needed.

05:12What's the next milestone?

05:14The next milestone is finalizing the proposal and presenting it to the client.

05:20When do we need to present it to the client?

05:23We need to have it ready by Friday to schedule the presentation next week.

05:28Can you send me the proposal for review?

05:31Yes, I'll send it to you after the meeting.

05:34What are the main goals for the next presentation?

05:37We need to highlight the project timeline, budget, and the key deliverables.

05:43Do you think we need to rehearse the presentation?

05:47Yes, a quick rehearsal would be beneficial to make sure everything flows smoothly.

05:53When can we schedule the rehearsal?

05:56How about Thursday afternoon?

05:58That gives us enough time to prepare.

06:01Will everyone be available then?

06:03I'll check with the team and confirm.

06:06Can we make the meeting shorter?

06:08Definitely, I'll make sure to keep it concise and to the point.

06:12How long do you think the presentation will take?

06:16It should take around 20 minutes, with time for questions at the end.

06:21What's the most important part of the presentation?

06:24I think the client will be most interested in the timeline and how we plan to stay within budget.

06:31Are we ready to move forward with the presentation?

06:35Yes, I believe everything is in place for a successful presentation.

06:40Should we schedule a follow-up meeting after the presentation?

06:44Yes, we should set one up to discuss any feedback and next steps.

06:50When should we have that follow-up meeting?

06:52How about the day after the presentation?

06:56That gives us time to review the client's feedback.

06:59What's the client's feedback on the last presentation?

07:03They were happy with the overall direction, but suggested a few changes to the visuals.

07:09Do we need to make those changes before the next meeting?

07:13Yes, we should incorporate the changes to keep the client satisfied.

07:17Can you send the feedback to the design team?

07:21I'll forward it to them right after the meeting.

07:24Are there any other tasks we need to prioritize?

07:27We should prioritize the client's feedback and finalize the proposal.

07:32Can we get the proposal done by Friday?

07:35Yes, I think we can finish it by then if we focus.

07:39Do we need any more resources to complete the proposal?

07:43We might need a few more hands for the visuals, but otherwise we're good.

07:49Can we get those extra resources by tomorrow?

07:52I'll check with HR and let you know.

07:55What's the next big milestone after the proposal?

07:58The next milestone is completing the project plan and assigning specific tasks.

08:04How do we make sure we stay on track after the proposal?

08:09We need to set clear deadlines for each task and monitor progress closely.

08:15Should we schedule a check-in meeting next week?

08:18Yes, I'll set one up for next Monday to ensure we're on track.

08:23What's the best way to keep everyone updated?

08:26I think a shared project management tool will help everyone stay informed.

08:32Should we set up a system for task tracking?

08:36Yes, that's a great idea.

08:38It'll help us stay organized and avoid confusion.

08:42Can you show me how the task tracking system works?

08:46I'll walk you through it after the meeting.

08:48How will we monitor the project's progress?

08:51We'll track progress through the project management tool and hold regular check-ins.

08:57What's the best way to track milestones?

09:00We can set specific milestones within the project management tool,

09:05and it will notify us when we're approaching deadlines.

09:09Should we set clear goals for each team member?

09:12Yes, absolutely.

09:14It will help everyone stay focused and understand their specific responsibilities.

09:20Do you think we need to organize a team-building activity?

09:25That could help boost morale, especially after the busy weeks ahead.

09:29I can look into it.

09:31What's the next priority after completing the proposal?

09:35Once the proposal is completed,

09:37we need to focus on refining the budget and adjusting the timeline accordingly.

09:43Should we meet again to finalize the project plan?

09:46Yes, we should.

09:47I'll set up a meeting for that next week.

09:49How do you think we can improve our communication?

09:53I think we could use more collaborative tools,

09:56like Slack or Microsoft Teams, to streamline conversations.

10:02Do you think we need more frequent meetings?

10:06Maybe once a week, but I think that will be enough to stay aligned.

10:11Daily meetings might be too much.

10:13When do you think we'll be ready for the final presentation?

10:16If we stay on schedule, we should be ready by the end of next week.

10:21Can we get the final details from the client by then?

10:25We've already requested them, so we should have everything we need by early next week.

10:31What's the best way to prepare for the final presentation?

10:34Let's focus on the key deliverables and be ready to answer any questions the client might have.

10:41Do you think we should have a backup plan?

10:44Yes, having a backup plan is always a good idea, just in case the client asks for changes last minute.

10:52Can we go over the presentation slides together before the final one?

10:58Sure. I'll schedule a time for us to go through them.

11:01Should we practice the presentation once?

11:05Definitely. A rehearsal will help us refine the delivery and timing.

11:09When should we schedule the rehearsal?

11:12Let's plan for Thursday afternoon.

11:15Will everyone be available then?

11:18I'll check with the team and confirm, but it should work for most people.

11:22Do you think we need to adjust our presentation content?

11:27If the client gave any new feedback, we may need to tweak the visuals or the timeline.

11:33Should we send a follow-up email after the meeting?

11:36Yes, I'll send a recap of the meeting and the next steps.

11:40What's the first thing we should do after the meeting?

11:44We should update the action items and assign tasks to the relevant team members.

11:49How should we handle any disagreements in the team?

11:53We should address them openly and make sure everyone has a chance to share their views before finding a solution.

12:00How do we ensure we're all on the same page?

12:04Regular communication is key.

12:07We'll use the project management tool and schedule regular check-ins.

12:13Should we clarify roles and responsibilities again?

12:17Yes, it's always helpful to ensure everyone knows their specific tasks and deadlines.

12:24Do you think we'll need to reassign some tasks?

12:27Maybe, depending on how the work progresses. I'll keep an eye on it.

12:32What should we do if we fall behind?

12:35We can adjust the timeline or allocate more resources to get back on track.

12:41How can we motivate the team to stay on track?

12:44Offering praise for small wins and providing clear incentive can help keep everyone motivated.

12:50Can we celebrate once we reach the milestone?

12:53That's a great idea. It'll be a nice way to acknowledge everyone's hard work.

12:59How do we make sure we meet the client's expectations?

13:03We'll need to keep them informed at every stage and be open to their feedback.

13:08What's the best way to handle client feedback?

13:12We should review the feedback together, prioritize the changes and incorporate them into the project plan.

13:19Can we send them an update today?

13:22Yes, I'll draft the update and send it by the end of the day.

13:26What should we focus on next week?

13:29Next week, we should focus on finalizing the proposal and preparing the presentation.

13:35What's the plan after we present to the client?

13:38We'll wait for their feedback, make any necessary revisions, and then move forward with the implementation phase.

13:46How will we manage the implementation phase?

13:50We'll need to set clear goals, timelines, and regular check-ins to ensure everything run smoothly.

13:58What do you think is the biggest challenge for the implementation phase?

14:04Coordinating between different teams and ensuring resources are available will be key challenges.

14:11Should we have a contingency plan?

14:13Yes, we should always have a backup plan in place for unexpected delays or issues.

14:20Can we delegate responsibilities more clearly?

14:24Absolutely. I'll make sure each team member knows exactly what they're responsible for.

14:30Do you think we'll stay on track if we do that?

14:33Yes, delegating clearly will help keep everyone focused on their tasks.

14:39How do we make sure we're keeping the client updated?

14:42We should send regular progress updates and schedule meetings to discuss any concerns.

14:49What's the next big milestone after the implementation phase?

14:54After implementation, we'll focus on the evaluation phase, where we assess the project's success.

15:01Do you think we should plan for post-project support?

15:04Yes, we should definitely plan for that to ensure the client is satisfied and the project runs smoothly after completion.

15:15How do we make sure the project's success is sustained?

15:19We'll need to monitor progress after the project ends, provide support, and address any issues that arise.

15:27Do you think we're ready to move forward?

15:30Yes, I'm confident we're on the right track, and everything will fall into place if we stay focused.

15:38Thanks for the update. I feel much more confident now.

15:42You're welcome. We've got this. Let's make sure we keep up the good work.

15:47All right. Let's wrap it up for today.

15:50Sounds good. I'll send the follow-up email, and we can reconvene next week.

15:55Looking forward to our next steps. Talk to you soon.

15:59Absolutely. Talk soon, and let's make this a success.

Online Meeting Conversation | How to Communicate Effectively in Virtual Meetings | English Practice

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