Editing Tables in Keynote_ Tips and Tricks

Dailymotion Brand  Design Studio

Transcript

00:00 "Hey there, in this video I'm gonna cover tables

00:03 and how to edit them."

00:05 So, since Keynote doesn't allow to create default tables

00:10 in themes and templates,

00:14 it can get a bit tricky to insert a table

00:16 and stay on brand with it.

00:18 Because naturally we would tend to go to table and add one,

00:21 but as you can see if we add one,

00:23 it looks really bland and not on brand.

00:26 And we do not want this.

00:27 So, instead we encourage you to go to our presentation kit.

00:32 If you do not have it yet,

00:34 please go download it on our branding guideline website.

00:38 And from here you can go in the visual element section,

00:42 and then on page 28 you're gonna see

00:43 a full table ready to use.

00:45 We want to start with this at all time.

00:48 So, to use it, you just have to copy it into your own file.

00:53 So you click it once, you click it twice,

00:56 you take the handle and you bring it all the way across,

00:59 and then you copy it by right clicking,

01:02 then going back to your file, and then pasty paste.

01:07 There you go, you have a full table ready to use.

01:09 It's a really good baseline to start with

01:12 because it contains all the different variation

01:14 of text and color applied to a table

01:17 that you're gonna need.

01:19 So, what if I want to change the structure?

01:22 I don't want that many rows, or maybe I want to add one.

01:25 So what do I do?

01:27 You need to click your table once,

01:29 then you're gonna see each rows are numbers

01:31 and each column are lettered.

01:33 So, let's say I want to add a column between B and C.

01:37 What I can do is click the little arrow next to B,

01:41 and then I can either delete a column,

01:44 add a column before, and in my case, add a column after.

01:48 So then I click, and there you have it.

01:51 As you can see, the table size doesn't change

01:53 when I'm adding a column.

01:55 It's so that it doesn't change too much

01:58 the layout of your page.

01:59 But if you need to change its size,

02:01 you just need to click the little handle in the corner

02:04 and make it the size you want.

02:06 It will always stay proportionate,

02:08 and we highly encourage you to keep it so,

02:10 but if you need to change some column width or whatever,

02:14 you just need to click the little line in between rows

02:16 and move it around like this.

02:18 All of this apply as well for rows.

02:23 If you need to customize your table

02:27 with other colors, let's say,

02:29 when it comes to text, it's pretty easy.

02:32 It's just like a text box.

02:33 So you click it once, then you highlight it,

02:36 and then when you're going to go in Format and Text,

02:40 you're going to be able to change your color

02:42 by clicking the little wheel here

02:44 and inserting the right color.

02:47 Like if you go here,

02:48 you can copy-paste the right color code.

02:51 All of them are included in the presentation kit,

02:54 so I won't cover that for now,

02:56 but you're going to be able to write your code.

02:58 For me, I already saved them in the file,

03:00 so I'm just going to show you,

03:01 but you could use green or orange,

03:04 but in my case, I'm going to stay on pink

03:06 because my chapter is pink.

03:08 If you want to customize the cells

03:12 by adding colors or emphasis like this,

03:15 all you have to do is select one cell

03:17 or multiple cells like this.

03:20 Then you can go to Format, Cell,

03:23 and from here, you can change the color

03:26 by clicking the little color wheel just right here.

03:29 To do so, you can, again,

03:32 enter the color code that fits your chapter.

03:34 In my case, it is pink, so let's say I'm putting pink.

03:37 As you can see, it is full-on pink.

03:40 We do not want this.

03:41 For highlighting rows like this and creating bended rows,

03:45 we want to keep it really light,

03:47 so we're going to put a little 10% opacity,

03:50 and that is it.

03:52 It's going to make something really smooth and easy to read.

03:55 And if you want to add other emphasis

03:57 such as cells emphasis like this,

03:59 all you have to do is select your row,

04:02 let's say the whole row like this.

04:05 Then you can go to Format, Cell,

04:07 and here you can select the border you want.

04:09 In this case, we selected the full outline, all the sides,

04:13 and then three points for the thickness of the line,

04:18 and then we chose our color.

04:21 You just have to choose a color that fits your chapter,

04:25 and that is it.

04:27 After, you can, of course, put emphasis on some text

04:29 by making it bold or a bit bigger and colored,

04:33 but the important thing you need to remember

04:36 is to keep this hierarchy of emphasis.

04:39 So even if you create a new emphasis here,

04:44 keep it the same size as everywhere else,

04:46 whether you make it big and colored or simply bold.

04:49 This way, everything is going to look nice and sharp.

04:52 [BLANK_AUDIO]

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